Senior Executive Assistant (C-Level exp required)

PsiQuantum

PsiQuantum

Administration
Palo Alto, CA, USA
Posted on Sunday, April 28, 2024

PsiQuantum is on a mission to build the world’s first fault tolerant quantum computer capable of tackling today’s most intractable computational challenges to deliver transformative results. We know that means it will need roughly 1 million qubits and will be building scale in size.

Quantum computing is expected to deliver breakthroughs for today’s still impossible computational tasks. By harnessing the laws of quantum physics, quantum computers can provide exponential performance increases over even the most powerful of today’s conventional supercomputers offering the potential for extraordinary advances across a broad range of applications including climate, energy, healthcare, pharmaceuticals, finance, agriculture, transportation, materials design, and many more.

PsiQuantum is uniquely positioned to deliver on the promise of quantum computing. Our architecture is based on photonics which gives us the ability to produce our components using high-volume semiconductor manufacturing processes, the same processes that have been applied in telecommunications and data center applications for decades. Since photons don’t feel heat, we can take advantage of existing cryogenic cooling systems, the kind that have been operating at facilities like Stanford Linear Accelerator (SLAC) since 2018. And because photons are basically light, they can move between subsystems using standard fiber connectivity, without the need for transduction in and out.

Our team is working across the full stack of quantum computing, from quantum architecture to photonic chip manufacturing, advanced opto-electronic packaging, hardware systems design, quantum algorithms and software tools, and cryogenic cooling. We’re a highly motivated and collaborative group focused on a singular goal - building the world’s first Fault Tolerant Quantum Computer on the fastest path possible.

As a member of the CBO organization, you will join a team that encompasses all the company's functions and resources outside of the engineers building the actual Quantum Computer and our back-office G&A functions.

This includes application engineering and software tools development, technical product and program management, internally driven solutions development, marketing communications and all our strategic go-to-market and commercialization resources globally.

There’s more work to be done and we are looking for exceptional talent to join us on this extraordinary journey!

Reporting to:

  • Chief of Staff

Responsibilities:

This Executive Assistant is to hold responsibility for managing the activities of the CEO, as well as supporting the collaborative engagement between the CEO, CSO and CBO. This polished Executive Assistant will ensure consistent and timely communications with internal and external constituents in a competent manner, ensuring confidentiality as well as professionalism. Ability to travel extensively alongside the CEO is critical.

  • Work closely with the CEO, as well as the CSO, CBO and their respective EAs to understand the strategic priorities and be vigilant about ensuring their calendars match the priorities.
  • Successfully completes critical aspects of deliverables with a hands-on approach.
  • Attends assigned meetings, takes and transcribes minutes and action items.
  • Manage an extremely active calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
  • Manage calendars and conference calls, make appointments, book conference rooms and organize meetings.
  • Make sure the executives are attending meetings and taking calls on-time.
  • Ensure timely prioritization and tracking of executives’ action items to completion and ensure meeting materials are prepared ahead of meetings.
  • Identify gaps in communication and identify issues that need to be escalated.
  • Arrange complex and detailed domestic and international travel plans, itineraries and trip agendas in ways that allow the executives to spend the most time on high-impact activity during trips.
  • Provides a bridge for smooth communication between the executives and internal departments, maintaining credibility, trust and support with senior management staff.
  • Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibility, following up as appropriate.
  • Partner closely with other EA’s based in Palo Alto to coordinate executive schedules and deliverables.
  • Support the executives as needed outside regular working hours.
  • Work on special projects as directed.
  • Be able to travel extensively alongside the CEO.
  • Expect approximately 30% travel, both domestic and international.
  • Provide backup to other Executive Assistant team members as needed.
  • Complete and process expense reports.
  • Additional duties as assigned.
  • This position is based out of our Palo Alto, CA, HQ.

Experience/Qualifications:

  • Experience:
    • Education / Certification: Bachelor’s degree required.
    • Minimum of 5 or more years related experience supporting multiple C-level executives in a fast-paced environment (experience supporting a CEO/Founder a plus).
    • Must have startup experience or have worked for a high growth, very fast-paced, exciting and dynamic company.
    • Ideal candidate would also have experience supporting a high net-worth individual
  • Knowledge, Skills and Abilities:
    • Highly organized, analytical, flexible with shifting priorities and able to always exercise good judgement.
    • Ability to manage an extremely active calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
    • Ability to work across different time zones.
    • Experienced in booking extensive travel domestically and internationally.
    • Ability to anticipate work, multi-task, handle multiple work streams and prioritize assignments effectively.
    • Familiar with working in a fast-paced environment with meetings, travel schedules and priorities constantly changing.
    • Strong attention to detail while working quickly and efficiently with little to no direction from leader(s).
    • Strong interpersonal skills and the ability to build relationships with others across the company.
    • Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
    • Highly resourceful team-player.
    • Willingness to handle time-sensitive requests during non-business hours.
    • Interest in learning and/or ability to follow discussions involving scientific, technical and funding related topics.
    • High level of proficiency with Microsoft Outlook, Excel, Word and Powerpoint required.
    • Commitment to the highest ethical standards.

PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

We are not accepting unsolicited resumes from employment agencies.

The range below reflects the minimum and maximum target range for new hire base salary across all US locations. Actual compensation may vary outside of this range and is dependent on various factors including but not limited to a candidate's qualifications including relevant education and training, competencies, experience, geographic location, and business needs. Base pay is only one part of the total compensation package. Full time roles are eligible for equity and benefits. Base pay is subject to change and may be modified in the future.

For a fully qualified candidate, the expected pay range is:

Pay Range
$145,000$165,000 USD