Document Controller



Accounting & Finance
Palo Alto, CA, USA
Posted on Friday, June 14, 2024

We believe quantum computing will change everything. It will have the power to transform the foundations of giant industries that rely on intensive computation. PsiQuantum is on a mission to build the world’s first useful quantum computer, capable of delivering these transformative results. We know that means it will need 1 million qubits, error correction, a scalable architecture and a data center footprint.

By harnessing the laws of quantum physics, quantum computers can provide exponential performance increases over today’s most powerful supercomputers, offering the potential for extraordinary advances across a broad range of industries including climate, energy, healthcare, pharmaceuticals, finance, agriculture, transportation, materials design, and many more.

PsiQuantum is uniquely positioned to deliver on the promise of quantum computing years earlier than our competitors. Our architecture is based on photonics which gives us the ability to produce our components using existing high-volume semiconductor manufacturing processes, the same processes that are today producing billions of chips for telecom and consumer electronics applications. Since photons don’t feel heat, we can take advantage of existing cryogenic cooling systems, the kind that have been operating at facilities like the Stanford Linear Accelerator (SLAC). And because photons are in fact light, they can move between subsystems at tremendous speed using standard fiber connectivity.

Our team is building a utility scale quantum computer and the software tools needed to build fault tolerant quantum applications. We’re a highly motivated and collaborative group focused on a singular goal - building the world’s first useful quantum computer on the fastest path possible.

There’s much more work to be done and we are looking for exceptional talent to join us on this extraordinary journey!

Job Summary:

Our company is seeking a detail-oriented and organized individual to join our team as a Document Controller. The ideal candidate will have experience creating and managing a document control system to ensure all company documents are stored and tracked appropriately.

Additionally, this position will be Arena PLM Administrator supporting engineering and supply chain with PLM functions.


  • Create and drive best practice document control policies and procedures cross functionally.
  • Manage the document control system to ensure all company documents are stored and tracked appropriately.
  • Train employees in the company’s controlled document processes to ensure correct handling of documents.
  • Oversee documents through their lifecycle (release to archival).
  • Check and edit incoming documents for conformance to the standard.
  • Provide Arena PLM administrative functions including but not limited to
    • Creation of new accounts.
    • Review of ECOs to ensure conformance to requirements.
    • Maintenance of ECO processes.
    • Management of ECO approvals to ensure short approval cycles.
  • Work closely with cross-functional teams to establish processes and resolve issues.
  • Work on multiple projects and accomplish deliverables.
  • Create training material related to Product Lifecycle Management and related process.
  • Strong attention to detail and ability to analyze detailed documentation.
  • Takes leadership initiative when solving user issues or escalations


  • Detail-oriented and meticulous work ethic.
  • Extremely organized and efficient.
  • Proven skill for creating and implementing controlled document processes.
  • Strong oral and written communication skills.
  • Proclivity for catching errors and enacting appropriate changes.
  • Able to prioritize and delegate tasks.
  • Outstanding time-management.
  • Strong interpersonal skills.
  • Excellent analytical ability.
  • Bachelor's degree in business management, administration or related field.
  • 5+ years of relevant experience.
  • Proficient in SharePoint, and/or other document management software and web-based tools.
  • Proficient as an Arena PLM Administrator or equivalent system.
  • Expert data organizer.
  • Ability to create processes and procedures related to Change Management, Parts and BOM structuring.
  • Ability to facilitate cross-functional meetings.
  • Self-sufficient to learn new tools and concepts leveraging available resources.
  • Familiarity with engineering design specification processes and standards a plus.
  • Familiarity with NetSuite or other ERP systems a plus.

PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

We are not accepting unsolicited resumes from employment agencies.

The range below reflects the minimum and maximum target range for new hire base salary across all US locations. Actual compensation may vary outside of this range and is dependent on various factors including but not limited to a candidate's qualifications including relevant education and training, competencies, experience, geographic location, and business needs. Base pay is only one part of the total compensation package. Full time roles are eligible for equity and benefits. Base pay is subject to change and may be modified in the future.

For a fully qualified candidate, the expected pay range is:

Pay Range
$95,000$125,000 USD